Mayor
  Jill Swain

Mayor Pro-Tem
Melinda Bales

Commissioners
Ron Julian

Rob Kidwell

Sarah McAulay

Jeff Neely

Danny Phillips

Town Manager
Gregory H. Ferguson


AGENDA
Regular Town Board Meeting
October 19, 2015 - 6:30 PM
TOWN HALL(101 Huntersville-Concord Road)		 Department Heads
Max Buchanan, Public Works
Bill Coxe, Transportation
Michael Jaycocks, Parks&Rec
Jack Simoneau, Planning
Cleveland Spruill, Police Chief
Janet Stoner, Finance

Assistant Town Manager
Gerry Vincent

Town Clerk
Janet Pierson

Town Attorney
Bob Blythe
I.Pre-meeting
A.

HFFA Management Extension/Planning.  (5:30 p.m.)

B.

Closed Session - Property Acquisition.  (5:45 p.m.)

II.Call to Order
III.Invocation - Moment of Silence
IV.Pledge of Allegiance
V.Mayor and Commissioner Reports-Staff Questions
A.Mayor Jill Swain (MTC, Commerce Station Management Team)
B.Commissioner Melinda Bales (LNTC)
C.Commissioner Ron Julian (LNREDC Board, Planning Coordinating Committee)
D.Commissioner Rob Kidwell (Olde Huntersville Historic Society)
E.Commissioner Sarah McAulay (CRTPO, COG, NC 73 Council of Planning)
F.Commissioner Jeff Neely (Lake Norman Chamber Board, Visit Lake Norman Board)
G.Commissioner Danny Phillips (Arts and Science Council)
VI.Public Comments, Requests, or Presentations
A.

Mike Riley, COO & President, Novant Health Huntersville Medical Center

VII.Agenda Changes (through Item X)
A.Agenda changes if any.
B.Adoption of Agenda.
VIII.Public Hearings
IX.Other Business
A.

Consider adopting ordinance ordering the vacating and closing of a dwelling located at 9512 Pembroke Road.  (Jack Simoneau/Michelle Haines)

B.Consider HFFA management extension.  (Greg Ferguson)
C.Consider adopting updated Personnel Policy.  (Greg Ferguson)
X.Consent Agenda
A.

Approve minutes of the October 5, 2015 Town Board Pre-meeting.  (Janet Pierson)

B.

Approve minutes of the October 5, 2015 Regular Town Board Meeting.  (Janet Pierson)

C.

Approve minutes of the October 12, 2015 Special Town Board Meeting.  (Janet Pierson)

D.

Approve budget amendment recognizing insurance revenue in the amount of $25,535.00 and appropriate to the Police Department's insurance account.  (Janet Stoner/Chief Spruill) 

E.

Approve budget amendment recognizing grant revenue in the amount of $59,961 to provide for minor system improvements to portions of Torrence Creek.  (Janet Stoner/Max Buchanan)

F.

Adopt ordinance to temporarily close certain State maintained roads for a special event organized by the Town of Huntersville.  (Scott Treon)

G.

Call a public hearing for Monday, November 16, 2015 at 6:30 p.m. at the Huntersville Town Hall on petition #ANNEX15-04, a request by MVC LLC and Bernard F. McLeod, Jr. to annex 38.163 acres into the Town of Huntersville.  (David Peete)

H.

Award Bid for Commerce Station Substation Circuit Breakers, Voltage Regulators, Relay and Control Board and Equipment House and authorize the Town Manager to execute the bid contracts.  (Greg Freguson/Kathy Moyer)

I.

Adopt resolution authorizing the Town Manager to enter into lease/purchase for police vehicles.  (Chief Spruill)

XI.Closing Comments
XII.Adjourn



To speak concerning an item on the Agenda, please print your name and address on the sign-up sheet on the table outside the Board Room prior to the meeting.  If you wish to speak concerning an item that is added to the Agenda during the meeting, please raise your hand during that item.  Each speaker will be limited to no more than 3 minutes.  The Mayor, as the presiding officer may, at her discretion, shorten the time limit for speakers when an unusually large number of persons have signed up to speak.
AS A COURTESY, PLEASE TURN CELL PHONES
OFF WHILE MEETING IS IN PROGRESS

 Mayor
Jill Swain

Mayor Pro-Tem
Melinda Bales

Commissioners
Ron Julian
Rob Kidwell
Sarah McAulay
Jeff Neely
Danny Phillips

Town Manager
Gregory H. Ferguson
ACTION AGENDA
Regular Town Board Meeting
October 19, 2015 - 6:30 PM
TOWN HALL(101 Huntersville-Concord Road)		 Department Heads
Max Buchanan, Public Works
Bill Coxe, Transportation
Michael Jaycocks, Parks&Rec
Jack Simoneau, Planning
Cleveland Spruill, Police Chief
Janet Stoner, Finance

Assistant Town Manager
Gerry Vincent

Town Clerk
Janet Pierson

Town Attorney
Bob Blythe
I.Pre-meeting
A.

HFFA Management Extension/Planning.  (5:30 p.m.)

B.

Closed Session - Property Acquisition.  (5:45 p.m.)

II.Call to Order
III.Invocation-Moment of Silence
IV.Pledge of Allegiance
V.Mayor and Commissioner Reports and Staff Questions
VI.Public Comments, Requests, or Presentations
A.

Mike Riley, COO & President, Novant Health Huntersville Medical Center

VII.Agenda Changes
VIII.Public Hearings
IX.Other Business
A.

Consider adopting ordinance ordering the vacating and closing of a dwelling located at 9512 Pembroke Road.  (Jack Simoneau/Michelle Haines)

Approved by unanimous vote.
B.Consider HFFA management extension.  (Greg Ferguson)
Approved by 4-2 vote (Commissioners Kidwell and Phillips opposed).
C.Consider adopting updated Personnel Policy.  (Greg Ferguson)
Approved by unanimous vote.
D.

Adopt resolution authorizing the Town Manager to enter into lease/purchase for police vehicles.  (Chief Spruill)

Approved by unanimous vote.
X.Consent Agenda
A.

Approve minutes of the October 5, 2015 Town Board Pre-meeting.  (Janet Pierson)

Approved by unanimous vote.
B.

Approve minutes of the October 5, 2015 Regular Town Board Meeting.  (Janet Pierson)

Approved by unanimous vote.
C.

Approve minutes of the October 12, 2015 Special Town Board Meeting.  (Janet Pierson)

Approved by unanimous vote.
D.

Approve budget amendment recognizing insurance revenue in the amount of $25,535.00 and appropriate to the Police Department's insurance account.  (Janet Stoner/Chief Spruill) 

Approved by unanimous vote.
E.

Approve budget amendment recognizing grant revenue in the amount of $59,961 to provide for minor system improvements to portions of Torrence Creek.  (Janet Stoner/Max Buchanan)

Approved by unanimous vote.
F.

Adopt ordinance to temporarily close certain State maintained roads for a special event organized by the Town of Huntersville.  (Scott Treon)

Approved by unanimous vote.
G.

Call a public hearing for Monday, November 16, 2015 at 6:30 p.m. at the Huntersville Town Hall on petition #ANNEX15-04, a request by MVC LLC and Bernard F. McLeod, Jr. to annex 38.163 acres into the Town of Huntersville.  (David Peete)

Approved by unanimous vote.
H.

Award Bid for Commerce Station Substation Circuit Breakers, Voltage Regulators, Relay and Control Board and Equipment House and authorize the Town Manager to execute the bid contracts.  (Greg Freguson/Kathy Moyer)

Approved by unanimous vote.
I.Authorize acquisition of properties listed on Exhibit A and appropriate General Fund balance in the amount of $625,000 to cover purchase of land and associated closing costs.
Approved by unanimous vote.
XI.Closing Comments
XII.Adjourn