Staff has researched several options of various prices and complexities. The three below are only a starting point for future options.
We recommend moving forward with UStream due to the low cost of usage (not requiring on site storage) and ease of set up. As we move forward, we will gather feedback as to the performance of the system.
The UStream option is also scalable as our needs change. We will not need a budget amendment for equipment at this time. We will use an iPad for the camera and utilize staff to operate.
The other options include using our agenda software system and indexing the video to the minutes. This quote is included.
The third option was a quote provided by our AV consultant to outfit the Board Room with more professional grade equipment. We would not recommend this option at this point.