The existing contract for solid waste services was extended an additional year by Commissioners until June 30, 2016. Currently, Advanced Disposal provides weekly garbage and yard waste collection and bi-weekly recycling collection.
Current Operating Budget (FY16) is $3,091,239 (17,500 households). In addition, the current contract with Advanced Disposal is $14.34 per household ($8.26/MSW, $3.95/YW, $2.13/REC). This includes the tipping fees of $29/ton for municipal solid waste (MSW) and $19/ton for yard waste (YW).
A pre-bid meeting was held on Tuesday, December 15th at Town Hall where eight (8) attendees responded. On January 14, 2016, the Town received six (6) bid proposals. In addition to weekly services of municipal solid waste (MSW) and yard waste (YW), the town also requested quotes for weekly and bi-weekly recycling. All services would be provided via 95-gallon carts as they are currently.
The RFP references a five-year contract, with two successive one-year terms (extensions). Bids came in for 5-year proposals and one included an option for a 7-year contract. The two lowest bids were (1) a 5-year proposal using existing equipment from Advanced Disposal and (2) a 7-year proposal with all new equipment from Republic.
These two options were discussed at the Town Board Planning Retreat on February 4th where commissioners directed staff to go to each firm for their best 5 and 7 year proposals using new trucks and new carts branded with the town logo for final consideration by Commissioners. Those proposals were due at 2 p.m. Monday, February 15th. They were shared with the board via e-mail prior to that night's board meeting. Commissioners deferred action that night to allow more time for research into the firms and their proposals to the March 7th meeting.
Bids for 5-and 7-year contracts for collection of municipal solid waste (MSW), yard waste (YW) and bi-weekly collection of recyclables (REC) with all new trucks, carts and equipment came in as follows:
- Advanced Disposal, 5-year: $14.40/household ($8.06/MSW, $4.04/YW, $2.30/REC) for a minimum annual cost of $3,024,000 and minimum 5-year cost of $15,120,000 to provide these services to our estimate of 17,500 households.
- Advanced Disposal, 7-year: $14.25/household ($7.98/MSW, $3.99/YW, $2.28/REC) for a minimum annual cost of $2,992,500 and minimum 7-year cost of $20,947,500 to provide these services to our estimate of 17,500 households.
and
- Republic, 5-year: $15.25/household ($8.25/MSW, $3.80/YW, $3.20/REC) for a minimum annual cost of $3,202,500 and minimum 5-year cost of $16,012,500 to provide these services to our estimate of 17,500 households.
- Republic, 7-year: $14.35/household ($8.26/MSW, $3.95/YW, $2.13/REC) for a minimum annual cost of $3,011,400 and a minimum 7-year cost of $21,079,800 to provide these services to our estimate of 17,500 households.
Based on these proposed figures, Advanced Disposal is an estimated $178,500 cheaper annually than Republic if the board chooses to go with a 5-year contract. If the board prefers a 7-year contract, the difference is a lot closer as Advanced Disposal is an estimated $18,900 per year cheaper than Republic. As part of their 7-year proposal, Republic has also pledged $70,000 ($10,000/year) to be invested in the community through sponsoring town events, programs and other activities to demonstrate their desire to be an active member of our community.